This guide covers every menu you can see on your own screen, in the order it appears in your sidebar. Each entry explains what the page is for and the exact steps to carry out its actions. For library staff.
1. Signing in
Your school gives you a web address, your email or username, and a first-time password. Open the address in any modern browser — Chrome, Edge, Safari or Firefox — on a phone, tablet or computer.
How to sign in
- Open your school portal address. If you were given a link, tap it.
- Type your email address or username in the first box.
- Type your password in the second box. Passwords are case-sensitive.
- Tick "Remember me" only on a device nobody else uses.
- Click Sign In.
If you forget your password
- Click "Forgot password?" on the sign-in page — if your school has email set up, a reset link is sent to you.
- Otherwise ask the school office to reset it. They can issue you a new temporary password.
The system asks you to set your own password the first time you sign in. Choose something only you know, and never share it — everything you do is recorded against your name.
2. Finding your way around
After signing in you land on your dashboard. Everything else is reached from the sidebar on the left and the bar across the top.
The sidebar
- The sidebar lists every part of the system you are allowed to use. What you see here is exactly what this guide covers — nothing more, nothing less.
- Click a heading to open its submenus; click again to close it.
- On a phone, tap the ☰ menu icon at the top-left to slide the sidebar in and out.
The top bar
- Academic year and term selector — nearly every page shows data for the year and term chosen here. If figures look wrong or a list looks empty, check this first.
- Search — jump to any page or person by name.
- Sun / moon icon — switch between light and dark appearance.
- Bell icon — your notifications.
- Your name and photo — profile, and Sign out.
3. Your profile and password
Your profile holds your contact details, your photo and your password.
How to update your details
- Click your name at the top-right, then Profile.
- Edit your phone number, address or other details and click Save.
- Click your photo to upload a new one — a clear head-and-shoulders picture works best.
How to change your password
- Open your profile and find the Change Password section.
- Type your current password, then your new password twice.
- Click Update Password. You stay signed in on this device.
On a school, library or family computer, click your name and choose Sign out when you finish. Closing the tab alone does not sign you out.
4. Dashboard
Your home page. It summarises what needs your attention today and links straight to the pages that answer it.
Find it in the sidebar under Main → Dashboard.
4.1 Dashboard
The first page after you sign in. The cards you see depend on your role — the important thing is that each one is a shortcut: click it to open the page behind the number.
How to use it
- Read the cards along the top for the headline figures for today.
- Click any card or chart to open the full page it summarises.
- Use the academic year and term selector in the top bar to see the same dashboard for a different period.
- Scroll down for your recent activity and anything awaiting your action.
5. AI Assistant
A built-in assistant that answers questions about your own school data and drafts routine text for you.
Find it in the sidebar under Main → AI Assistant.
5.1 AI Assistant
Ask questions in plain language and get answers drawn from your school data, within the limits of what your role is allowed to see. It also drafts routine wording for you to edit — a notice to parents, a report remark, an SMS short enough to send.
How to use it
- Open AI Assistant from the sidebar.
- Type your question or instruction in the box at the bottom and press Enter.
- Ask follow-up questions in the same conversation — it remembers what you just asked, so "now make it shorter" works.
- Your past conversations are listed down the side; click one to reopen it.
- Start a new conversation when you change subject, so earlier context does not colour the answer.
The assistant can be confidently wrong. Treat a figure it quotes as a prompt to open the real page and confirm, and read any text it drafts before you send it.
It answers only from data your role can already open. It is not a way around a permission you do not have.
If it says the assistant is not configured, no AI provider key has been set for your school — an administrator sets that under System Settings. The school can hold keys for several providers, and the system moves to the next one automatically if one is busy or over its daily limit, so the feature keeps working.
6. Attendance
Daily presence — both learner registers and staff clocking. Attendance figures feed report cards, so keeping them accurate matters beyond the register itself.
A register always belongs to the academic year and term shown in the top bar. If a register looks empty or the wrong learners appear, check that selector before anything else.
Find it in the sidebar under Main → Attendance.
6.1 GPS Attendance
Sign in from your phone by location, for staff who work away from a device — the system records where you were and, if the school requires it, a photo.
How to use it
- Open GPS Attendance on your phone while you are at the school.
- Allow the browser to use your location when it asks.
- Tap Check In on arrival. Take the photo if you are prompted for one.
- Tap Check Out when you leave.
The school sets a radius around its coordinates. A check-in from outside that radius is refused, so allow location access and try again from the premises rather than on the way in.
7. User Manual
This manual. It is built from your own sidebar, so it documents exactly the menus you can see and nothing you cannot.
Find it in the sidebar under Main → User Manual.
7.1 User Manual
This manual. It is generated from your own sidebar, so every chapter matches a menu you actually have.
How to use it
- Open User Manual from the sidebar.
- Use the contents list on the left to jump to a chapter.
- Type in the search box to filter to the chapters that mention a word.
- Click Print for a paper copy or a PDF.
8. Staff Movement
Staff leaving the premises during the working day: the request, the approval, the gate record and the reports that come out of it.
Find it in the sidebar under Academics → Staff Movement.
8.1 Requests
Ask permission to leave the premises during working hours, and see the history of your own requests.
How to use it
- Open Staff Movement → Requests.
- Click New Request.
- Give the reason, the time you expect to leave and to return.
- Submit. Your approver is notified and you are told the outcome.
9. Teacher Resource
A shared file drive for teaching material — upload, organise into folders, and share with colleagues or a class.
Find it in the sidebar under Academics → Teacher Resource.
9.1 My Drive
Your teaching file drive — upload material, sort it into folders, and share it with colleagues or a class.
How to use it
- Open Teacher Resource → My Drive.
- Click Upload and choose your files, or drag them onto the page.
- Use New Folder to organise them.
- Use a file's Share option to give colleagues or a class access.
- Click a file to preview it in the browser without downloading.
9.2 Starred
The files you have starred, for quick reach.
How to use it
- Star any file from its menu.
- Open Teacher Resource → Starred to see just those.
9.3 Recent
What you have opened or changed lately.
How to use it
- Open Teacher Resource → Recent.
- Files are listed most recently used first.
10. Leaderboards
Rankings that make participation visible — who is submitting on time, who is teaching online, who is turning up.
Leaderboards are a nudge. A low position usually means a workload or access problem worth asking about rather than a performance finding on its own.
Find it in the sidebar under Academics → Leaderboards.
10.1 Staff Attendance Leaderboard
Ranks staff on punctuality and attendance.
How to use it
- Open Leaderboards → Staff Attendance Leaderboard.
- Choose the period and read the standings.
11. Team
The directories — how to look up a colleague or a learner without going through a module.
Find it in the sidebar under Team.
11.1 Staff Directory
Every member of staff, searchable, with the contact details your role is allowed to see.
How to use it
- Open Team → Staff Directory.
- Search by name, or filter by department or role.
- Click a colleague to see their details.
- Export the directory where your role permits it.
11.2 Student Directory
Learners you are entitled to look up — the classes you teach, or your own children.
How to use it
- Open Team → Student Directory.
- Search by name or admission number.
- Click a learner for their details.
A teacher sees the classes they teach; a parent sees their own children. The directory is scoped to your role, not to the whole school.
12. Training
Staff professional development — the programmes on offer, who has attended, and the certificates that follow.
Find it in the sidebar under Team → Training.
12.1 Browse Trainings
Training programmes on offer to staff.
How to use it
- Open Training → Browse Trainings.
- Read what is available and its dates.
- Enrol on anything open to you.
12.2 My Trainings
Training you have enrolled on or completed, and the certificates earned.
How to use it
- Open Training → My Trainings.
- Read your enrolments and their status.
- Download the certificate for anything completed.
13. Staff Meeting
The staff noticeboard — announcements, minutes and documents circulated to the whole staff.
Find it in the sidebar under Team → Staff Meeting.
13.1 Staff Board
The staff noticeboard — announcements, minutes and circulated documents.
How to use it
- Open Staff Meeting → Staff Board.
- Read the posts, newest first.
- Open a post for its full text and attachments.
- Comment where discussion is invited.
13.2 New Post
Post to the staff board.
How to use it
- Open Staff Meeting → New Post.
- Give it a title and write the message.
- Attach any documents — minutes, an agenda, a circular.
- Choose who it goes to, then Publish. Staff are notified.
14. Staff Welfare
The staff welfare scheme — contributions, claims and the fund's position.
Find it in the sidebar under Team → Staff Welfare.
14.1 Staff Welfare
The staff welfare fund — contributions in, claims out, and the balance.
How to use it
- Open Staff Welfare.
- Read the fund position and your own contributions.
- Submit a claim with its reason and supporting documents.
- Administrators approve claims and record payments from the same page.
15. Video Meetings
Video meetings scheduled and joined from inside the portal.
Find it in the sidebar under Team → Video Meetings.
15.1 Meetings (Meet/Zoom)
Video meetings scheduled in the portal and joined by one link.
How to use it
- Open Video Meetings → Meetings.
- Click New Meeting and set the title, date and time.
- Choose the platform and paste the meeting link.
- Choose who is invited, then save. They are notified and see a Join button when it is time.
16. Voting
Elections and polls run inside the system, with one vote per eligible voter and a result nobody has to tally by hand.
Find it in the sidebar under Team → Voting.
16.1 Voting Dashboard
Open votes and their turnout.
How to use it
- Open Voting → Voting Dashboard.
- Read the open votes and how many have voted so far.
16.2 Voting Hub
Where you cast your own vote.
How to use it
- Open Voting → Voting Hub.
- Open a vote you are eligible for.
- Choose your candidate or option and Submit.
- A vote cannot be changed once submitted, so check before confirming.
17. Digital Library
Electronic books and learning games — read in the browser, no download needed.
Find it in the sidebar under Operation → Digital Library.
17.1 Browse / Read
The e-book shelf — read in the browser without downloading anything.
How to use it
- Open Digital Library → Browse / Read.
- Search by title, author or subject, or browse the collections.
- Click a book to open the reader.
- Use the arrows or swipe to turn pages; the reader remembers where you stopped.
17.2 Manage (Upload · Edit · Delete)
Adding and maintaining the digital collection.
How to use it
- Open Digital Library → Manage.
- Click Upload and choose the file — PDF and EPUB are supported.
- Enter the title, author, subject and the classes it suits.
- Upload a cover image, then save.
- Edit or remove an existing title from the same list.
17.3 File Health
Checks that every catalogued book still has a file behind it that actually opens.
How to use it
- Open Digital Library → File Health.
- Run the check.
- Fix anything flagged by re-uploading the file or correcting its link.
17.4 Analytics
What is being read, by whom and how much.
How to use it
- Open Digital Library → Analytics.
- Choose the period.
- Read the most-read titles and the activity by class.
17.5 Learning Games
Educational games and interactive activities for learners.
How to use it
- Open Digital Library → Learning Games.
- Pick a game and play it in the browser.
17.6 Manage Games
Adding and organising the games on offer.
How to use it
- Open Digital Library → Manage Games.
- Add a game with its title, subject and the classes it suits.
- Publish it for learners.
18. Physical Library
The physical library — the catalogue, loans and returns, fines and reservations.
Find it in the sidebar under Others → Physical Library.
18.1 Dashboard
The library at a glance — books out, overdue and reserved.
How to use it
- Open Physical Library → Dashboard.
- Read the loans, overdue items and reservations.
18.2 Leaderboard
The most active readers, by class and across the school.
How to use it
- Open Physical Library → Leaderboard.
- Choose the period and read the standings.
18.3 Book Catalog
The catalogue — every title held, with its copies and where they are.
How to use it
- Open Physical Library → Book Catalog.
- Click Add Book and enter the title, author, ISBN, category and number of copies.
- Give it a shelf location so it can be found.
- Save. Search or filter the catalogue to find anything later.
18.4 Loans & Returns
Issuing books out and taking them back.
How to use it
- Open Physical Library → Loans & Returns.
- To issue: find the borrower, find the book, and confirm. The due date is set from your loan period.
- To return: find the loan and mark it returned. Any fine due is calculated then.
- Overdue loans are listed separately so they can be chased.
18.5 Fines
Charges for overdue or damaged books.
How to use it
- Open Physical Library → Fines.
- Review outstanding fines by borrower.
- Record payment, or waive a fine with a reason.
18.6 Reservations
Requests for books that are currently out.
How to use it
- Open Physical Library → Reservations.
- Review the queue for each title.
- When a copy comes back, notify the next person waiting.
18.7 Settings & Manager
How the library runs — loan periods, borrowing limits and fine rates.
How to use it
- Open Physical Library → Settings & Manager.
- Set the loan period and how many books each category of borrower may hold.
- Set the fine rate for overdue items.
- Save.
19. My Schedule
Your own teaching week and the school calendar behind it.
Find it in the sidebar under My Portal → My Schedule.
19.1 My Timetable
Your own teaching week.
How to use it
- Open My Schedule → My Timetable.
- Read your week; print it if you want a copy at your desk.
19.2 Academic Calendar
The school calendar — terms, holidays, examinations and events.
How to use it
- Open My Schedule → Academic Calendar.
- Read the term ahead; print it if useful.
20. Getting help
If a page does not behave as this guide describes, or you believe you are missing a menu you should have, contact your school office first — most access questions are settled by an administrator adjusting your role.
- A menu is missing — your role does not include it. Ask an administrator.
- A list is empty — check the academic year and term in the top bar before anything else.
- A page refuses to load — sign out, sign back in, and try once more before reporting it.